SharePoint Online
With more employees working remotely than ever before, securing SharePoint sites and the sensitive data they contain is critically important. Companies must take proactive steps to restrict access, monitor activity, encrypt data, and keep software patched against security vulnerabilities. Failing to properly secure SharePoint can lead to data breaches, loss of intellectual property, compliance violations,…
Assessing Current Performance Bottlenecks Identifying areas of poor page load times or high utilization of computing resources is critical for understanding performance bottlenecks in a SharePoint environment. SharePoint provides built-in performance monitoring tools such as usage reports and database analysis to help diagnose issues. Analyzing user workflows and pain points through interviews and monitoring can…
What Causes Redirects in Survey Lists There are a few common causes for redirect issues when accessing SharePoint Online survey lists: Accidental Configuration of Survey Settings If administrators accidentally set incorrect access permissions, enable invalid workflows, or input wrong URLs when configuring a survey list, users may encounter unexpected redirects when trying to take the…
Identifying the Root Cause When a SharePoint solution fails to install properly, the first troubleshooting step is to identify the root cause of the failure. Carefully reviewing error logs and messages provides clues into the nature of the issue. Common installation failure causes include permission errors, missing prerequisites, retraction failures, and conflicts with existing solutions….
What is the 5000 Item Limit? SharePoint document libraries and lists have a built-in limit of 5000 items that can be returned in a single lookup. This limit exists to ensure optimal performance and prevent overloading the SharePoint environment. Exceeding 5000 items in a query places strain on the database and farm resources, resulting in…
Why File Security Matters Protecting files stored in SharePoint from unauthorized access is critical for several reasons. First, confidential files containing sensitive data like customer information, financial records, product designs, etc. can lead to serious consequences if accessed by hackers, insiders, or others without proper permissions. Second, many industries face strict regulatory compliance rules regarding…
The Core Issue With Drag and Drop When users upload files to SharePoint document libraries using the drag and drop method, the files get uploaded without any metadata attached. This causes problems down the line when trying to search, filter, or organize files based on metadata tags. Without metadata classifications attached, documents end up poorly…
Why Metadata Matters for Bulk Uploads Metadata enables organization, searchability, and governance of bulk uploaded content in SharePoint. Structured metadata allows users to easily find and manage files uploaded in bulk. Lack of standardized metadata creates information silos, leading to discovery issues and inefficient search. Preparing Metadata Before Uploading Before bulk uploading files, site owners…
What’s the Issue with Drag and Drop Uploads? SharePoint’s drag and drop upload capability provides users an easy, convenient way to add files to document libraries. However, enabling this feature by default allows users to freely upload any type of file without restrictions. Before long, document libraries can accumulate unwanted file formats like executables, zip…
Why Metadata Matters Metadata provides critical contextual information for documents uploaded into SharePoint. This additional data allows for better organization and discovery of files stored in SharePoint libraries. However, the drag and drop upload method can bypass prompts for entering metadata. Requiring metadata helps ensure documents are properly tagged with information like document type, sensitivity,…